There is no shortage of distractions in the workplace. To avoid days where you feel like you’re working hard yet not accomplishing anything, it’s important to streamline the way your work. Here are some tips to help get you started.
Make a To-Do List
It may sound juvenile, but writing down every task you need to complete during the day can help you stay on track. Not to mention, it’s extremely satisfying to physically scratch an item off your to-do list once you complete it. Include everything! If you’re not sure if it’s worth mentioning, write it down anyway. It will help you avoid forgetting things and keep all your projects at the forefront of your mind. It’s surprising how much you can get done when you have a list to reference as you complete each task. It’s like having a road map for your day. If you really want to become more efficient, try prioritizing your to-do list from most important to least. Start with the hard stuff in the morning and as the day wears you out, you’ll still have the energy to tackle the less intense projects toward the end of the day.
Two Minute Rule
An article written for comparably.com states, “If you’re looking at one of the smaller tasks on your to-do list and feel it can be accomplished in under two minutes, do it right then and there. The idea is not wasting any more time delaying or postponing when completing the actual task takes less time than reshuffling your daily schedule again.” This is an opportunity for you to rapidly cross things off your to-do list. Take these smaller tasks and knock them out!
Silence your Phone
Take one day and track how many times you get distracted by your phone when you’re supposed to be working. The constant notifications and messages can be tempting; however, ignoring your phone can help you be infinitely more productive. Silence your phone and put it in a drawer or purse. If your phone is on your desk where you can see it light up as notifications come in, you’re likely going to pick it up and waste your valuable time. Use phone time as a reward for completing your tasks.
If you skip your breaks in favor of getting more done, the likelihood of a burnout is high. You need to give your mind and body breaks throughout the day. Think of it as another reward you can give yourself after the hard work you’ve been doing. Leaving your workspace (even if it’s just for 15 minutes) is ideal. Stimulate your mind with a change of scenery, maybe even some fresh air in order to fully take advantage of your break.
You have the ability to tackle every one of your tasks as long as you work at organizing your day appropriately. Don’t get stuck spinning your wheels. Use these tips to streamline your workday and maximize your time.